PAX is currently hiring for the position of community coordinator (local representative) in communities nationwide. This independent contractor helps host families and high schools throughout the continental U.S. share their America with exchange students from more than 70 countries by:
- Arranging semester and academic year homestays and high school enrollment for exchange students.
- Generating interest in the local community.
- Holding orientations for both families and students.
- Guiding young, international visitors through personal and cultural adjustment.
- Providing friends and neighbors in their community and the young people they host with positive, life-changing exposure to new cultures.
Ideal candidates will have the following experience, characteristics, and attributes:
- Have parented or worked with teens for three or more years.
- Bring experience from education, sales, or youth counseling.
- Are optimistic, motivated, flexible self-starters.
- Possess excellent communication skills.
- Enjoy a strong network within their community.
PAX seeks an experienced professional with excellent planning, organizing, and communication skills to oversee the administration of U.S. Department of State (USDOS) funded grant programs (YES/FLEX) for international high school students. This role includes liaising with USDOS and program agency partners, grant writing and reporting, implementing and monitoring program activities and budgets, and ensuring grant compliance.
- Serve as primary manager of the grants program and contact between PAX, the USDOS and American Councils with respect to FLEX and YES grants.
- Develop, edit, and submit FLEX and YES proposals, annual renewal submissions, applications, supporting documents within USDOS specifications and deadlines. Create FLEX and YES program budgets in collaboration with program and finance staff for grant applications.
- Prepare and submit interim and final annual USDOS reports (with narrative and financials), ensuring reporting deadlines are met.
- Track and log USDOS-required community coordinator reports (mid-year meeting, re-entry and four quarterly reports per year); ensure that the terms of the FLEX and YES grants are fulfilled and that all grant expectations are met;
- Monitor sponsored programs department functions regularly, dealing with a variety of activities and problems that arise on a daily basis including:
- Coordinate student admissions with American Councils, ensuring complete student applications are received according to the proposed timetable; be familiar with American Councils database for sponsored programs; communicate with American Councils regarding missing information from student applications; serve as primary contact on student placement and related issues;
- Maintain master sponsored programs calendar to inform key staff members on needed materials and deadlines; maintain Outlook address directories of sponsored program community coordinators and send group messages, as required;
- Conduct personal outreach to field staff in need of coaching and support on enhancement activities; volunteerism and community service;
- Administer Language Program; prepare tutoring contracts and invoices; designate sponsored program staff responsible for overseeing the FLEX Language and Independence Programs;
- Facilitate USDOS site visits, prepare PAX sponsored programs and management site visit calendar for USDOS, ensuring 20% of sponsored program participants are reached each year; perform site visits as needed;
- Approve student stipends, travel requests and students' medical reimbursements not covered by health insurance; petition the USDOS for approval of emergency funding, as required;
- Support placement team in managing the portfolio of special needs students;
- Provide staff training and support on sponsored programs related issues; assist in planning and facilitation of Sponsored programs' national and local training meetings;
- Assume organizational leadership for documenting, communicating, and maintaining sponsored program policies, procedures, documentation, and files that are up-to-date, centralized and readily accessible to appropriate staff and field personnel;
- Communicate noteworthy stories on sponsored students' accomplishments to the U.S. Department of State; including student of the month nominations;
- Other duties as assigned.
- Bachelor's degree in a relevant field of study/equivalent experience.
- 3-5 years of grant writing and grant management experience; Experience in nonprofit sector with education/youth oriented international organization highly desirable.
- Excellent interpersonal, research, writing, analytical, organizational and problem solving skills.
- Superior listening, consultative and diplomatic skills.
- Ability to make administrative and procedural decisions and judgments on sensitive and confidential issues.
- Demonstrated ability to work productively under pressure.
- High level of self-motivation and ability to work independently when necessary.
- Previous international/intercultural experience.
- Proven computer skills including proficiency in use of MS Office applications; experience using database systems highly desirable; willingness and ability to learn new software skills.
Please complete the application form at Sponsored Programs Manager Application Form and submit your resume, cover letter, and writing sample.
This is a full-time position with a 3-month probationary period.