Current Openings

Sponsored Programs Specialist

Location: PAX office in Port Chester, NY
Reports to: Sponsored Programs Director
Supervises: N/A 
Application: Please submit cover letter, resume, and salary requirements in PDF or Word to sponsored[at]pax.org with subject header that reads "Sponsored Programs Specialist + Your Full Name." 

Role

PAX is currently seeking a Sponsored Programs Specialist to assist the administration of U.S. Department of State-funded grant programs (YES/FLEX) for international high school students. The Sponsored Programs Specialist functions as part the Sponsored Programs team reporting directly to the Sponsored Programs Director and carrying out both operational responsibilities and specific projects in support of YES/FLEX grants administration and other program tasks.

Responsibilities

  • Coordinate with the Sponsored Programs Director to ensure the efficient flow of grant activities and full compliance with U.S. Department of State grant requirements and PAX policies. This includes maintaining Sponsored Programs records and materials, developing tools and templates, tracking, logging and analyzing information, and editing sponsored programs materials as required.
  • Serve as the team expert and point person on student travel (inbound/outbound and on-program). Manage the full cycle of on-program travel requests ensuring compliance with travel requirements and policy, and student’s safety. Coordinate and communicate on travel matters with all parties involved (students, host families, international partners, and other parties as necessary).
  • Assist the admissions office in reviewing scholarship student applications; ensure accuracy and compliance with U.S. Department of State regulatory requirements. Serve as the point person in regard to scholarship student application follow up questions. Ensure that updated information is recorded and made available to the placement team. Assume full responsibility in tracking and recording specific leadership and enhancement projects for U.S. Department of State scholarship students.
  • Track submissions of monthly and quarterly student surveys. Analyze surveys and coordinate with student support team members on survey responses that require follow-up.
  • Coordinate with Sponsored Programs Director to ensure full compliance with U.S. Department of State reporting requirements; track and log U.S. Department of State-required community coordinator reports (quarterly reports, arrival orientations, mid-year meetings, re-entry orientations).
  • Assist the Sponsored Programs Director with annual preparation of grant proposals and amendments and preparation of national conference sponsored programs materials. Edit documents as required.
  • Review and process sponsored programs payment requests, as required.
  • The Sponsored Programs Specialist role may include other responsibilities as assigned.

Qualifications

  • Bachelor’s degree required; minimum of 2-3 years work experience in a position relevant to the duties of this role. Grant administration experience preferred.
  • Demonstrated interest in education/youth-oriented international exchange. Previous international/intercultural experience preferred.
  • Highly organized; meticulous attention to detail; self-directed on work initiatives. Ability to manage competing priorities and deadlines, set up processes, systems, and workflows and ensure adherence to procedures and follow-up.
  • Proven strong skills in office technology, proficiency in MS office applications, particularly in MS Excel; must be comfortable learning new proprietary software systems.
  • Excellent written and spoken communication in English, ability to write clearly and concisely and edit documents as required.
  • Demonstrate consistent respect for others' opinions, the ability to listen well, and to work constructively with colleagues at all levels in the hierarchy of the organization as well as with external partners.
  • Demonstrated ability to work productively under pressure while maintaining a positive attitude and providing exemplary customer service.

Benefits include excellent health, dental and vision insurance, an employer contribution to pre-tax 401(k) retirement plan, and generous leave time.


Support and Supervision Manager

Location: PAX office in Port Chester, NY or Seattle, WA—candidates wishing to work remotely also considered
Reports to: Support and Supervision Director
Supervises: N/A
Application: Submit cover letter and resume per email to supervision.jobs[at]pax.org  

Role

Provide support to high school exchange students who are struggling with serious disciplinary issues or mental health issues or who are having significant difficulty adapting to American culture or host family life. Manage disciplinary and other supervision cases, gathering information, preparing recommendations, and documenting decisions. Draft incident reports, student file notes, probation and disqualification letters, and other reports. Review monthly student reports and follow up on any issues noted.

Responsibilities

  • Provide support to the exchange program team on student supervision cases that involve serious disciplinary issues, mental health issues, medical issues, allegations of abuse, or ongoing adaptation issues that have not resolved after initial interventions from the student’s local coordinator and regional director.
  • Manage disciplinary and other supervision cases to resolution; gather relevant information from all parties involved, coordinating efforts with other team members; prepare recommendations consistent with program policies and regulatory requirements; coordinate disciplinary committee meetings; document decisions accurately and ensure student case files and other records are properly maintained and organized.
  • Draft incident reports, student file notes, probation and disqualification letters, and other reports as needed; ensure that communication with all external audiences demonstrates organization’s responsible management of participant support.
  • With guidance from Support and Supervision Director, communicate with overseas partner organizations on student supervision matters.
  • Provide 24-hour emergency on-call support to participants, sharing on-call duty with other team members.
  • Assist with student orientation workshops and provide field staff with training on student support and supervision-related issues.
  • Review monthly student report submissions and follow up on any issues noted.
  • Ensure compliance with U.S. Department of State regulations, CSIET standards, and PAX policies and procedures.
  • Other duties as assigned.

Qualifications

  • Undergraduate degree and 3-5 years previous work experience required.
  • Organized and detail-oriented with superior analytical and problem solving skills.
  • Strong verbal and written communication skills.
  • Demonstrated ability to work productively under pressure and the ability to be flexible, adapt to changing situations, and take direction well.
  • Flexibility and willingness to adjust work schedule to meet the demands of an unpredictable caseload, including the need to work on emergency cases that may arise after hours.
  • Experience working with high school students preferred.
  • Experience in international exchange, education, or related field preferred.
  • Experience studying or living abroad or working with diverse cultures preferred.
  • Familiarity with U.S. Department of State regulations and CSIET standards governing high school exchange programs a plus.
  • Computer literacy including proficiency in use of MS Office applications and experience using database systems.

Community Coordinator

PAX is currently hiring for the position of community coordinator (local representative) in communities nationwide. This independent contractor helps host families and high schools throughout the continental U.S. share their America with exchange students from more than 70 countries by:

  • Arranging semester and academic year homestays and high school enrollment for exchange students.
  • Generating interest in the local community.
  • Holding orientations for both families and students.
  • Guiding young, international visitors through personal and cultural adjustment.
  • Providing friends and neighbors in their community and the young people they host with positive, life-changing exposure to new cultures.

Ideal candidates will have the following experience, characteristics, and attributes:

  • Have parented or worked with teens for three or more years.
  • Bring experience from education, sales, or youth counseling.
  • Are optimistic, motivated, flexible self-starters.
  • Possess excellent communication skills.
  • Enjoy a strong network within their community.

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